If you have a property within 25 miles of Shepton
Mallet, Frome or Trowbridge we
will quickly find you quality suitable tenants.
Our professional and efficient service with low fees and no
vat are some of the reasons many landlords choose Prima Lettings over
To join our growing success call:
David on 01373 710446 or 07949 094861
You'll find Prima Lettings both professional and cost-effective, we
are specialists and know how to manage property.
Prima Lettings deliver optimum performance ensuring smooth running
tenancies and give comprehensive advice on compliance with landlord and
Our Services include:
1. Visiting you at
your property, and providing a rental valuation and any other advice which
you may require about letting your property.
2. Advising you on
compliance with the various safety regulations.
3. Locating suitable
tenants. Your property will be advertised on our website, on line (ie rightmove, Zoopla, Prime Location)
tenant applicants to view the property.
5. Obtaining and
evaluating references and credit checks. Securing a guarantor when
necessary , completing right to rent checks, gaining data consent from
anyone involved in the referencing process.
6. Preparing a
suitable tenancy agreement and arranging signature by the tenant.
7. Collecting and
securing with the "Deposit Protection Service" the deposit (bond)
from the tenant.
8. Preparing an
inventory if requested and schedule of condition.
9. Checking the
tenant into the property and agreeing the inventory.
10. Supervising the
transfer of gas, electricity and council tax accounts into the tenant's
11. Receiving rental
payments monthly in advance, and paying you promptly, together with a
detailed statement from our computerised
12. If required
paying regular outgoings for you from rental payments.
13. Inspecting the
property periodically, and reporting any problems to you.
14. Arranging any
necessary repairs or maintenance, first liaising with you in the case of
15. Keeping in touch
with the tenant on a routine basis, and arranging renewals of the agreement
16. Checking tenants out
if required, reletting and continuing the process
with the minimum of vacant periods to ensure that you receive the optimum
return from your property.
We maintain a flexible attitude, and are generally able to adapt our
service to meet our client's individual circumstances and needs, for
example by providing a part only service, or alternatively by taking on
additional tasks and duties.
75% of a months rent with no vat.
1 weeks rent deducted from the first month's rental.
10% monthly management fee.
Inventory/Schedule of Condition Report
Starts at £50 for a 1 bedroom property.
Handled and secured with the Deposit Protection Service £35 Administration
Tenancy Agreements £40.
Prima Lettings is a Member of the following bodies and organisations:
Client Money Protect
The Property Redress Scheme www.theprs.co.uk
The Deposit Protection Service www.depositprotection.com
Guide for Landlords
Before a property can be let, there are several matters which the owner
will need to deal with to ensure that the tenancy runs smoothly, and also
that they comply with the law. For brief details of a subject click on a
blue link below, or scroll down the page. If you require further advice or
assistance with any matter, please do not hesitate to contact us:
Mortgage / Leaseholds
If your property is mortgaged, you should obtain your mortgagee's written
consent to the letting. They may require additional clauses in the tenancy
agreement of which you must inform us. If you are a leaseholder you should check the terms of your lease and obtain
the necessary written consent before letting.
Performance Certificates (EPC) / ICO Registraction
It is unlawful for a residential property to be let without a current EPC.
Recent changes require the rating to be between an A and E rating, unless
the property is granted an exemption ie. Listed
building. You are required by law as a landlord to register with the
Information commissioners office. Further details
about this can be explained to you by one of our agents within Prima
If you are a tenant yourself, you will require your landlord's consent.
You should ensure that you are suitably covered for letting under both your
buildings and contents insurance. Failure to inform your insurers may
invalidate your policies. We can advise on Landlord's Legal Protection, and
Landlord's Contents insurance if required.
and regular outgoings
We recommend that you arrange for regular outgoings e.g. mortgage, service
charges, maintenance contracts etc. to be paid by standing order or direct
debit. However, where we are Managing the property, by prior written
agreement we may make payment of certain bills on your behalf, provided
such bills are received in your name at our office, and that sufficient
funds are held to your credit.
Council tax is the responsibility of the occupier. You should inform your
local collection office that you are leaving the property. During vacant
periods the charge reverts to the owner..
It is most important that an inventory of contents and schedule of
condition be prepared, in order to avoid misunderstanding or dispute at the
end of a tenancy. Without such safeguards, it will be impossible for the
landlord to prove any loss, damage, or significant deterioration of the
property or contents. In order to provide a complete service to the
landlord, we will if requested arrange for a member of staff to prepare an
inventory and schedule of condition, at a cost to be quoted.
When the landlord is resident in the UK,
it is entirely his responsibility to inform the Inland Revenue of rental
income received, and to pay any tax due. However, where the landlord is
resident outside the UK during a tenancy, under new rules effective from 6
April 1996, unless an exemption certificate is held, we as landlord's
agents are obliged to retain and forward to the Inland Revenue on a
quarterly basis, an amount equal to the basic rate of income tax from
rental received, less certain expenses. An application form for exemption
from such deductions is available from this Agency, and further information
may be obtained from the Inland Revenue.
The following safety requirements are the responsibility of the owner (the
landlord), and where we are to manage the property, they are also ours as
agents. Therefore to protect all interests we ensure full compliance with
the appropriate regulations, at the owner's expense.
Gas Appliances &
Annual safety check: Under the Gas Safety (Installation and Use)
Regulations 1998 all gas appliances and flues in rented accommodation must
be checked for safety within 12 months of being installed, and thereafter
at least every 12 months by a competent engineer (e.g. Gas safe registered,
Maintenance: There is a duty to ensure that all gas appliances, flues and
associated pipe work are maintained in a safe condition at all times.
Records: Full records must be kept for at least 2 years of the inspections
of each appliance and flue, of any defects found and of any remedial action
Copies to tenants: A copy of the safety certificate issued by the engineer
must be given to each new tenant before their tenancy commences, or to each
existing tenant within 28 days of the check being carried out.
There are several regulations relating to electrical installations,
equipment and appliance safety, and these affect landlords and their agents
in that they are 'supplying in the course of business'. They include the
Electrical Equipment (Safety) Regulations 1994, the Plugs and Sockets
Regulations 1994, the 2005 Building Regulation - 'Part P, and British Standard
BS1363 relating to plugs and sockets. Under the Electrical Regulations in
the Private Rented Sector (England) 2020, it is now a specific legal
requirement for a qualified electrician to carry out an inspection and
issue a safety certificate (as exists in the case of gas appliances) every
Furniture & Furnishings
The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended
1989, 1993 & 1996) provide that specified items supplied in the course
of letting property must meet minimum fire resistant standards. The
regulations apply to all upholstered furniture, and beds, headboards and
mattresses, sofa-beds, futons and other convertibles, nursery furniture,
garden furniture suitable for use in a dwelling, scatter cushions, pillows,
and non-original covers for furniture. They do not apply to antique
furniture or furniture made before 1950, bed clothes including duvets,
loose covers for mattresses, pillowcases, curtains, carpets or sleeping
bags. Therefore all relevant items as above must be checked for compliance,
and non-compliant items removed from the premises. In practice, most (but
not all) items which comply must have a suitable permanent label attached.
Items purchased since 1.3.90 from a reputable supplier are also likely to
The General Product Safety Regulations 1994 specify that any product
supplied in the course of a commercial activity must be safe. In the case
of letting, this would include both the structure of the building and its
contents. Recommended action is to check for obvious danger signs - leaning
walls, broken glass, sharp edges etc., and also to leave operating manuals
or other written instructions about high risk items, such as hot surfaces,
electric lawnmowers, etc. for the tenant.
the property for letting
We have found from experience that a good relationship with tenants is the
key to a smooth-running tenancy. As Property Managers the relationship part
is our job, but it is important that the tenants should feel comfortable in
their temporary home, and that they are receiving value for their money.
This is your job. Our policy of offering a service of quality and care
therefore extends to our tenant applicants too, and we are pleased to
recommend properties to rent which conform to certain minimum standards.
Quality properties attract quality tenants.
Electrical, gas, plumbing, waste, central heating and hot water systems
must be safe, sound and in good working order. Repairs and maintenance are
at the landlord's expense unless misuse can be established.
Similarly, appliances such as washing machine, fridge freezer, cooker,
dishwasher etc. should be in usable condition. Repairs and maintenance are
at the landlord's expense unless misuse can be established.
Interior decorations should be in good condition, and preferably plain,
light and neutral.
It is recommended that you leave only minimum furnishings,
and these should be of reasonable quality. It is preferable that items to
be left are in the property during viewings. If you are letting
unfurnished, we recommend that the property contains carpets, curtains, and
Personal possessions, ornaments, pictures, books etc. should be removed
from the premises, especially those of real or sentimental value. Some
items may be boxed, sealed and stored in the loft at the owner's risk. All
cupboards and shelf space should be left clear for the tenant's own use.
Gardens should be left neat, tidy
and rubbish-free, with any lawns cut. Tenants are required to maintain the
gardens to a reasonable standard, provided they are left the necessary
tools. However, few tenants are experienced gardeners, and if you value
your garden, or if it is particularly large, you may wish us to arrange
maintenance visits by our regular gardener.
At the commencement of a tenancy the property must be in a thoroughly clean
condition, and at the end of each tenancy it is the tenant's responsibility
to leave the property in similar condition. Where they fail to do so,
cleaning should be arranged at their expense.
We recommend that you make use of the Post Office redirection service. Application
forms are available at their counters, and the cost is minimal. It is not
the tenant's responsibility to forward mail.
It is helpful if you leave information for the tenant on operating the
central heating and hot water system, washing machine and alarm system, and
the day refuse is collected etc.
You should provide one set of keys for each tenant. Where we are Managing
we will arrange to have duplicates cut as required.